Kentucky Conference on Health Communication
21st Century Cures Act:
The Role of Communication and Information Science
April 12-14, 2018 • Hyatt Regency • Lexington, KY
Frequently Asked Questions
Who typically participates in KCHC? Can people outside of the communication discipline participate?
Absolutely! We encourage anyone with an interest in health communication to attend, whether they be graduate students, early-career scholars, tenure track or tenured faculty, clinical researchers, healthcare providers, representatives from non-profit or governmental organizations, or industry professionals. While the majority of our attendees are health communication scholars, we regularly have attendees who specialize in other communication-related areas, such as risk and crisis communication, as well as attendees from outside the academy.
My abstract was accepted as a paper, and I would like to submit my work to be considered for an award. To which category should I submit my final paper for award consideration?
Some additional considerations:
In short, all papers can be considered for top conference paper. However, to be able to offer the full spectrum of awards, we need to know if papers should be considered as a student or early career scholar paper. Here are the criteria for those:
- Early Career Scholar/Scholar-led Papers: Papers submitted for consideration as top early career scholar/scholar-led papers must be led by an author who has received her/his PhD within the last five years. Papers may be single or multi-authored. The first author must be an early career scholar; if there are co-authors, they may have any rank (e.g., senior scholar, student).
- Student Papers: Papers submitted for consideration as top student papers must be written entirely by students at the master's or doctoral level. They may be single or multi-authored. All authors must be students.
- In the event that an author submits an abstract as a student but will be attending the conference as an early-career scholar/professional, that paper should be submitted for consideration as a top student paper. However, these individuals may only register for the conference as a student (and, hence, receive the discounted registration rate) if they have not yet graduated from their program.
- The category to which you submit your final paper must adhere to the authors who were included in the abstract submission. For instance, an abstract that is submitted with faculty co-authors and is then accepted as a paper will not be considered for top student paper if the final paper is submitted with the faculty co-authors’ name removed.
My abstract was accepted as a poster. How should I prepare it for presentation?
It is recommended that you follow standard guidelines for research posters when creating your poster. The most important thing to keep in mind, from our perspective, is the size. Posters should not be any bigger than 4’ H by 8’ W. Please refrain from printing numerous 8.5” by 11” sheets of paper in lieu of a poster.
I submitted an abstract to KCHC. The date for programming decisions has passed, and I did not hear whether or not it was accepted. What should I do?
Please contact us at firstname.lastname@example.org and let us know the title of your abstract, and we’ll get back in touch with you as soon as possible.
How much does it cost to attend the conference?Preconference Only: April 12, 2018
At the priority rate (on or before March 30, 2018) $105Conference Only: April 13-14, 2018
At the regular rate (after March 30, 2018) $140
At the priority student rate (on or before March 30, 2018) $ 85
At the priority rate (on or before March 30, 2018) $210Preconference and Conference: April 12-14, 2018
At the regular rate (after March 30, 2018) $280
At the priority student rate (on or before March 30, 2018) $125
At the regular student rate (after March 30, 2018) $190
At the priority rate (on or before March 30, 2018) $260
At the regular rate (after March 30, 2018) $340
At the priority student rate (on or before March 30, 2018) $175
At the regular student rate (after March 30, 2018) $250
Registration rates include continental breakfast each morning, lunches on Thursday and Saturday, afternoon breaks on Thursday and Friday, and hors d'oeuvre and non-alcoholic beverages at Friday evening's reception.Some additional considerations:
- Anyone attending the conference in any capacity must pay the registration fee.
- Anyone who is currently enrolled as an undergraduate or graduate student is eligible for the discounted student registration fee. Post-doctoral scholars are considered to be professional attendees and are therefore not eligible to receive the discounted rate.
Can students volunteer to work at the conference to pay for their registration?
Unfortunately, given the size of our conference, we don’t have need for volunteers beyond our own staff like larger conferences do. We do our best to offer substantially reduced registration rates for students, though. And registration includes continental breakfasts each day, as well as lunches on Thursday (preconference) and Saturday (conference awards banquet), so meal expenses are reduced.
What additional expenses should I expect to incur if I come to the conference?
It depends! Generally, though, most attendees will pay for travel, lodging, meals not provided by the conference, and incidental expenses.
Some additional considerations:
- Some meals are included as part of your registration. These include continental breakfasts each morning and lunch on Thursday and Saturday. We do offer meal options for persons with dietary restrictions, which you can note when you register.
- FREE shuttle to/from the airport is provided by the Hyatt. Please note that the hotel requires a 10-minute advance notice for shuttle requests.
- FREE on-site parking is available across the street from the host hotel in the Civic Center lot (enter from High Street).
- FREE wi-fi is available throughout the conference venue. Please note, however, that it is not secure.
- Credit cards are accepted at the conference reception on Friday evening, which is being held in a new location within the Lexington Civic Center (connected to the Hyatt).
- While we do not offer on-site childcare, the University of Kentucky does offer a reasonably priced childcare service to which KCHC attendees have access. More information is available here.
I'm definitely coming to KCHC! When would you recommend I book my hotel?
The earlier you book your hotel the better. April is a very busy month in Lexington, so we strongly urge you to make your reservations early-certainly no later than the deadline to receive the discounted room rate.
If there is no availability in the host hotel, there are other hotels nearby, which you can see on our Accommodations page.
What's it like in Lexington? I've never been there before.
Some additional considerations:
It's great (at least we think so!). Here's some information that can help you make the most out of your time in Lexington, courtesy of the Lexington Visitors Center:
- Keeneland, our renowned horse racing venue, will be open and be in full swing during the conference. We highly recommend you check it out if your schedule permits.
- You may have heard something about Kentucky Senate Bill 17 (SB17) and may be concerned about what that means for your attendance. The University of Kentucky is committed to diversity and inclusion, and we encourage you to watch this video from our President, Eli Capilouto, to learn more about this commitment. We also encourage you to watch this video from the Mayor of Lexington, Jim Gray, welcoming conference participants to our city.
I have several projects on which I'm currently working. May I submit multiple abstracts for consideration?
Well, this is a tricky question. The short answer is yes. However, professional conferences typically discourage multiple submissions by the same author. An important caveat is this: We expect that many of our attendees will be members of research teams, so having one’s name included as a contributor on multiple abstracts is entirely reasonable. However, we generally discourage submission of multiple abstracts with the same individual listed as the first author.
How are abstracts evaluated?
Each paper/poster abstract is distributed to three readers for blind review. Each is assigned a rating (raw score) from 0 to 100 by each of the three reviewers. The raw rating scores are converted to standard scores (z-scores) with a mean of 0 and a standard deviation of 1 to aid in accounting for differences in reviewers’ use of the 0-100 scale. Each reviewer also indicates whether or not the abstract should be accepted (yes/no) and to what extent it fits the conference theme (strongly agree to strongly disagree). Following traditional criteria, programming decisions are based on a combination of average z-scores and number of “yes” votes. Paper programming decisions are also based on consistency with session themes as they emerge from submissions and as they fit with conference theme.
Panel proposals are reviewed by a group of senior scholars who evaluated them through discussion and ranking. Programming decisions are based on the extent to which panels address cutting edge research issues in health communication and are consistent with the conference theme.